Job Posting: Administrative and Grant Compliance Coordinator

Posted: January 09, 2025

Department:  Operations

Reports To:  Chief Operating Officer

FLSA:  Exempt

 

Position Summary:

The Administrative and Grant Compliance Coordinator provides critical support to Thrive’s operations by ensuring administrative efficiency and compliance with grant requirements. Reporting to the Chief Operations Officer, this role is responsible for maintaining accurate records, monitoring grant activities, and assisting with organizational processes to ensure transparency and accountability. The Coordinator plays a key role in streamlining workflows, supporting staff, and ensuring compliance with local, state, and federal regulations tied to grant-funded initiatives.

 

Essential Duties & Responsibilities:

  • Manage organizational documentation, maintain filing systems, and assist with scheduling, correspondence, and meeting preparations to support the leadership team.

  • Track grant agreements, deliverables, and reporting deadlines to ensure compliance with funding requirements.

  • Maintain detailed records of grant-related expenses, invoices, and contracts for audit and reporting purposes.

  • Assist in preparing grant reports, summaries, and presentations to internal and external stakeholders.

  • Ensure adherence to organizational policies and funding regulations, identifying areas for improvement and recommending solutions.

  • Work with finance staff to monitor grant budgets, reconcile accounts, and address discrepancies.

  • Collaborate with program and operations staff to ensure grant-related activities align with organizational goals and are executed effectively.

  • Provide guidance to staff on grant compliance procedures, including documentation and allowable expenses.

  • Prepare materials and coordinate responses for grant audits and reviews as required.

  • Perform additional responsibilities to support Thrive’s operational and administrative functions.

 

Minimum Qualifications:

  • College degree in Business Administration, Public Administration, or a related field (or equivalent experience).

  • Previous experience in grant compliance, administrative support, or nonprofit operations is strongly preferred.

  • Demonstrated ability to manage multiple priorities, maintain accurate records, and meet deadlines.

  • Familiarity with grant administration, compliance requirements, and financial tracking is highly desirable.

  • Strong ability to organize, prioritize, and manage tasks efficiently in a fast-paced environment.

  • Proficiency in collaborative work platforms such as Google Workspace, Slack, and project management tools.

  • Familiarity with federal and state funding regulations, including OMB Uniform Guidance, is a plus.

  • Valid driver’s license and eligibility to legally work in the U.S., with the ability to travel regionally as required.

 

COMPENSATION

The salary range for this role is $42,000-$48,000, plus generous benefits.

 

To APply:

Interested applicants may apply by sharing a persuasive cover letter, a resume, and references, combined into one PDF document of no more than 4 pages, via email to jobs@thriveregion.org to the attention of Shannon Millsaps, Chief Operating Officer.

Review will begin immediately and continue until the position is hired.

About Thrive Regional Partnership

Thrive Regional Partnership, Inc. (Thrive) is a nonprofit organization with a mission to inspire responsible growth through conversation, connection, and collaboration across the greater Chattanooga region. Thrive convenes stakeholders across the region to ensure that as we grow in industry, prosperity, and population, we also preserve community and natural character for generations to come.

Core Values

Thrive staff and volunteer stakeholders are driven by the following core operating values:

  1. Stewardship: Stewardship drives our organization. We are trusted stewards of the time, resources and the region’s shared vision.

  2. Quality: The quality of our work reflects the quality of our organization and the region’s aspirations.

  3. Relationship-building: The people of this region are at the core of our work. We recognize that progress moves at the speed of trust, and trust is built when collaborative solutions are designed around the voices of the people we serve.  We prioritize relationship-building and listening to the voices of our region as a critical foundation of our work.  

  4. Results-Oriented: Our focus is on achieving measurable outcomes based on clear, strategic goals.

  5. Inclusiveness:  We embrace and honor the cross-cultural diversity of our region and continually work to foster an environment that respects diverse traditions, heritages, and experiences.

 

Not sure you’re a perfect fit? Reach out anyway.

We’re looking for talented individuals, not folks who perfectly match a job posting. With that said, Thrive is open to negotiation of part-time or contractual, in addition to the listed full-time work situations.